An internal memo at Lilongwe City Council has shown that the councilâ€™s payroll has been marred by fraud as employees are introduced on the payment sheet without following procedures.
The memo, dated May 17 and addressed to the councilâ€™s chief executive officer Kelvin Mmangisa, asks for corrective measures on the payroll.
â€œI wish to bring to your attention the recent discrepancies on the payroll which is tantamount to fraud. The Pronum accounting package on HRM [human resource management] has some flaws.
â€œThe introduction of employees on the payroll and deletion is the responsibility of the finance directorate not human resource as the case is right now.
â€œHRM should only advise director of finance what needs to be taken,â€ reads the memo from acting finance deputy director a Mr. V. Mnjere.
Mmangisa on Wednesday confirmed receiving the memo, saying he is currently investigating the matter.
â€œThat issue is true, but I donâ€™t want to comment on it now because we are still investigating. Itâ€™s a serious allegation involving a number of officers, including some senior managers. We are working to resolve it,â€ said Mmangisa.
According to some councilâ€™s officials, about five people who were not supposed to be on the payroll have been paid three-month salaries in May 2012.